Education at UWA

CAIDi Advice Sheet: Manage permissions

Further Information

  • Access CAIDi here

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For definitions of terms used, refer to the Academic Policies: Glossary of Terms 

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Helpdesk: ext. 6727 

CAIDi (Curriculum Approvals Information Database online) is a UWA-developed curriculum management system that is used for developing, changing, approving and managing curriculum information.

Who is this advice sheet for?

This advice sheet is designed to assist Faculty Curriculum Officers and other staff members in managing permissions on CAIDi.

What are the permissions on CAIDi?

Each CAIDi user has a set of permissions that determine what that user can and cannot do. For example, only a user with 'edit drafted' permission can edit a form for a drafted new proposal, and only a user with 'submit' or 'manage' can submit a final proposal for University approval.

Permissions can be broad or specific: a user could have 'edit drafted' for the entire faculty, a section or for one curriculum item only.

Every staff member with a current Pheme password has 'read approved' permission by default, allowing to view information about proposed and approved curriculum.

The following table shows all CAIDi permission types:

Permission Access Example
Read approved Read any proposed or approved information All users by defaults
Read drafted View information about drafted proposals Users with access to view drafted proposals
Create new Create new proposal Unit Coordinators
Edit drafted Edit information about curriculum proposals Unit Coordinators
Draft change proposals Draft and view proposals for change for a given curriculum item Discipline Chair, Head of Schools, Unit Coordinators
Submit Submit new/change proposal for approval and cancel any proposals created Faculty Curriculum Officers


Assign permissions, submit proposals Faculty Curriculum Officers or Head of Schools
Central Curriculum Management Team Perform central functions EO
Handbook Access to publications editing right and interface Publications
TRIM Control TRIM references Records
Callista Edit non-standard-teaching periods Student Systems

Seeking permission

  • CAID permissions will be set depending on the access you require.
  • New Faculty Curriculum Officers or other designated faculty staff seeking 'manage' permission access should contact the central Curriculum Management team.
  • Faculty permissions are managed by a Faculty Curriculum Officer or other designated faculty staff.
  • Curriculum developers and admin staff seeking permission should contact their faculty office for internal processes, deadlines and to obtain permissions.
  • Stakeholders' permissions are initially given by the central Curriculum Management Team, but can be shared; anyone with 'manage' permission can grant lower or equal to their own permission.

Adding/editing permissions for another user

  1. Log in to CAIDi with your Pheme password.
  2. Click on permissionsPermissions located on the left-hand side menu.

    using search function

  3. Find a 'user' using the search function.

    email address

  4. If a 'user' does not appear in the list, you can add them using their UWA email address
  5. To edit an existing permission, find a 'user' and click on the Manage manage buttonbutton next to their details

    mark relevant box

  6. Select the relevant box
  7. Choose the appropriate area of permission from the drop-down list
  8. Activate the permission by clicking on grant permissions

How do I remove permissions from a user?

  1. Find a 'user' using the search function.
  2. To edit an existing permission, click on Manage manage buttonbutton next to their details.
  3. In the current permissions table, click on the roles allowedbutton next to the 'Roles allowed for that user'.

Manage CAIDi permissions well!

  1. Choose the type of permission you grant to another user carefully.
  2. Make sure someone else within your faculty has the 'manage' permission and access to your curriculum email address to cover for absence and other unforeseen circumstances.

Other CAIDi advice sheets relevant to manage permissions

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