Education at UWA

Annual change - majors, honours specialisations and associated units

Further information

  • Access CAIDi here
  • CAIDi Advice sheets
 

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Email: [email protected]

Helpdesk: ext. 6727

Change to Teaching Responsibilities template for units.

This information is intended to assist school users and other stakeholders who are submitting annual (planned) changes for approval.

Details of approved curriculum are available and processed via CAIDi.

What do I need to do?

Preparation

Essential reading material

Schools are encouraged to align internal approval processes and timelines with University deadlines.

Communication and consultation

Ensure that relevant school staff are aware of the change process via CAIDi. Keep communication channels open within the school, across schools and with relevant stakeholders including Central Administration.

Quality control

The quality of data is the responsibility of the school. Please ensure that all data input and approval details are correct.

How do I make changes?

Changes to the details of approved majors, honours specialisations and associated units are made and submitted via CAIDi. Links to relevant policy and guidance documents are included in all change forms.

It is strongly suggested that units associated with a major and/or honours specialisation should be reviewed within the context of that major/honours specialisation. Where a curriculum item is jointly delivered by more than one school, a collaborative approach to reviewing that item should be undertaken.

Note: some honours units are also taught in postgraduate courses; possible conflicts should be kept in mind when making changes to those units.

New units/rescissions

Every introduction or rescission of a unit needs to have a justification and school resolution. For each new unit (not yet approved for offering) introduced in a major/honours specialisation, a new unit form must be completed and submitted alongside the change proposal.

Impact

Consider any impact a change to a unit is likely to have on major/honours specialisation in which the unit is taught and on students' academic progression.

Unattached elective units

Review the details of any unattached units and submit the proposed amendments via CAIDi.

Justification and faculty approval details

A justification for each change is required in order to provide the relevant board with adequate information to reach a decision.

To ensure speedy approval, it is important to provide school endorsement/approval which includes the resolution number (for example, R31/15) and a hyperlink to school minutes on the web.

Curriculum mapping

The curriculum mapping document should be updated, if significant changes to major/honours specialisation have occurred. For more details see Curriculum mapping.

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When do I need to submit?

Schools are strongly encouraged to submit changes as and when they are ready. The recommended latest submission is by the end of April.

Note: School submission dates differ from central submission dates. When developing your change proposal, consider internal school approval processes and timings.

What happens next?

  1. Change requests are submitted for committee approval (where relevant).
  2. Schools are advised of the outcomes.
  3. Data is shared with other stakeholders on a need-to-know basis (including Student Systems; Digital and Creative Services; Office of Strategy, Planning and Performance; Student Administration; Timetabling; LMS; Admissions; Brand Marketing and Recruitment).
  4. Further opportunities for changing unit availabilities, unit coordinator, textbooks and other non-critical fields will be provided in September.

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