About SPOT

SPOT is a survey that enables individual members of teaching staff to receive feedback from students about their teaching for a particular unit. Feedback is valuable for improving the overall quality of learning and teaching at UWA.

SPOT is now delivered exclusively electronically through the Blackboard Learning Management System (LMS) and is available to every unit. If you don't use the LMS, your unit still has a 'shell' with SPOT ready to use.

Please be aware that SPOT results can be seen by all teachers participating in a unit. We are working on alternatives that will support further confidentiality.

Instructions for setting up a SPOT survey

Locate SPOT Tools in the LMS

Before you begin, check the SPOT Tools are available in your LMS unit

Locate SPOT Tools

Click the Play button to watch the video or follow the instructions below.

Before creating your SPOT surveys, we recommend all unit coordinators confirm the SPOT survey information has been uploaded correctly to their teaching units within the Learning Management System (LMS).

  1. To locate the SPOT surveys, navigate to Unit Tools > Tests, Surveys and Pools > Surveys area of your LMS unit and confirm there are four Surveys titled SPOT Teaching Staff Name present.

  2. Next, navigate to Unit Tools > Tests, Surveys and Pools > Pools area of your unit, and confirm that a Question Pool titled SPOT is present.

    If you are unable to locate either the SPOT surveys or the SPOT Question Pool, contact the eLearning HelpDesk via help-elearning@uwa.edu.au.

Deploy a SPOT survey

How to deploy a SPOT survey within your LMS unit

Deploy a SPOT Survey

Click the Play button to watch the video or follow the instructions below.
  1. Navigate to any content area within your unit and select Assessments > Survey.

  2. Within the Add an Existing Survey selection box, click once on any SPOT survey to highlight it (e.g. SPOT- Teaching Staff Name 1) and then click Submit to navigate to the Survey Option screen.

  3. The Survey Options screen allows you to customise the deployment options of your SPOT survey and create rules for students to follow when completing the survey. Some areas of the survey you may like to customise at this time include:

    Name and Description:
    The Survey Name and Description fields have been populated with default data at this stage. Feel free to make changes to this information as you see fit.
    Make the Link Available:
    This will allow your students to see the survey within your unit. At this time, it is recommended that you leave the survey marked as Unavailable to students until you are ready for them to complete it. When you wish your students to take the survey, simply select the Edit the Survey Options button and change this availability option to Yes.
    Force Completion:
    This option forces all students to complete the survey in one sitting.
    Set Timer:
    This option forces all students to complete the survey within a set time limit.
    Display After/Display Until:
    This will allow all students within your unit to see the survey between a specified set of dates. Students will not be able to see the survey within your unit either before or after these dates.

    Once you have specified your SPOT Survey Options, click Submit to finalise the survey.

  4. And you are done! The SPOT survey has now been created and deployed within your unit. The SPOT survey has already been populated with 12 default questions, which you may view or change at any time by accessing the contextual (drop-down) menu of the survey and selecting Edit the Survey.

Customise your SPOT survey

How to update the Name, Description and additional Display Options of your survey

Customise your SPOT Survey

Click the Play button to watch the video or follow the instructions below.
  1. Once you have created your survey, mouse-over the name and click the contextual (drop-down) menu button that appears. From this contextual menu, select Edit the Survey Options.

  2. Once the Survey Options page has loaded, you will now have the ability to change the Survey Name and Description fields. Update these fields as required and click Submit to save your changes.

How to update the Instructions for your survey

  1. Once you have created your survey, mouse-over the name and click the contextual (drop-down) menu button that appears. From this contextual menu, select Edit the Survey.

  2. Click the contextual (drop-down) menu button next to the Survey name, and select Edit to access the Survey Information page.

  3. Once the Survey Information page has loaded, you will have the ability to change the Instructions field. Additionally, you may also change the Survey Name and Description from within the Survey Information page as well. Update these fields as required and click Submit to save your changes.

How to set Adaptive Release for your survey

Creating an adaptive release rule for your SPOT survey will allow you to restrict access to a select group of individuals within your unit. This functionality may be considered useful where different teaching staff oversee separate groups of students, as it allows the survey to be targeted towards these specific groups.

  1. Once you have created your survey, mouse-over the name and click the contextual (drop-down) menu button that appears. From this contextual menu, select Adaptive Release.

  2. Scroll down the page to the Membership heading. From here, you may choose to restrict access to individual students or groups of students via the Username or Unit Groups fields. Once you have set up your desired Adaptive Release rules, click Submit to apply your selections.

Set Survey questions + Availability

How to view the survey questions

Set Survey questions + availability

Click the Play button to watch the video or follow the instructions below.
  1. Once you have created your survey, mouse-over the name and click the contextual (drop-down) menu button that appears. From this contextual menu, select Edit the Survey.

  2. By scrolling down the page you will be able to see the questions that have been populated into your survey.

    To inspect a question further, mouse-over the title of the question to display its contextual (drop-down) menu button and select either Details for a brief question overview or Edit to change the text and display options of the question.

    If you would like to remove the question from the survey, click the Delete button.

How to add or change the survey questions

How to add or change the survey questions

Click the Play button to watch the video or follow the instructions below.
  1. Once you have created your survey, mouse-over the name and click the contextual (drop-down) menu button that appears. From this contextual menu, select Edit the Survey.

  2. Click the Find Questions button. This will load the Find Questions search tool in a new internet browser window.

  3. To locate the SPOT question pool, click the SPOT check box option in the navigation menu. After several seconds, the list of all 118 SPOT Survey questions will be displayed.

  4. Click the check box next to any question to highlight it for upload into the survey and then select Submit. This will close the Find Questions browser window and insert your selected questions into the survey.

  5. Scroll to the bottom of the page and click Ok to apply your changes.

  6. Your SPOT Survey is now complete!

How to make the SPOT survey available to your students

  1. When you are ready to permit your students access, mouse-over the name and click the contextual (drop-down) menu button that appears.

  2. Next, select Edit the Survey Options and change the Make the Link Available radio button to Yes.

  3. Finally, you may wish to alert your students to the Survey via a unit announcement or email.

Check survey completion

How to check your students have completed the SPOT survey
  1. To determine which of your students have completed the SPOT Survey, navigate to Grade Centre > Full Grade Centre and locate your SPOT Survey grade column.

  2. Students who have completed your Survey will have a green check symbol displayed within their corresponding SPOT Survey grade column cell. Students who have not completed the survey will be missing this check symbol.

  3. To send an alert to a student advising they have not completed the SPOT survey, locate either the First Name or Last Name columns within your Grade Centre and then find the relevant student's name. Click the contextual (drop-down) menu button that appears next to the student's name and select Email User to compose an email to the student requesting they complete the survey. More information about prompting your students to complete the SPOT survey can be found on the Student Reminders document.

Results of the SPOT survey

How to view your survey results
  1. Once your students have completed the SPOT survey, navigate to Grade Centre > Full Grade Centre and locate your SPOT Survey grade column.

  2. Click the contextual (drop-down) menu button that appears next to the Grade Centre column name and select Attempts Statistics. Please be aware that SPOT results can be seen by all teachers participating in a unit. We are working on improving the confidentiality.

  3. The Attempts Statistics page will display a breakdown of the answers students have given to each question within your survey. Student answers will be displayed as an average percentage indicating the number of students that selected a specific answer option for each question. Any SPOT question that requires a written response (for example: Short Answer) will display the written answer rather than a percentage.

Further information

eLearning Helpdesk

Phone:
(+61 8) 6488 8190
Email:
help-elearning@uwa.edu.au