There are six steps to the lecture capture process.

These steps outline the scheduling procedures, guides in the venue, making captured lectures accessible, managing post-production recording, and how long captured lectures are stored in the system.

1. Schedule

Automated schedule from UWA timetable

All lectures in centrally timetabled lecture capture enabled venues are automatically captured according to class schedules in the UWA timetable. Lectures longer than four hours and other types of classes (tutorials, labs, practicals and workshops) are NOT automatically scheduled for capture.

On-request schedule

You need to request a one-off recording or schedule a series of recordings if:

  • lectures are longer than four hours
  • lectures(s) are NOT listed in the UWA timetable (such as a casual booking for one-off lecture or presentation)
  • you want to capture other types of classes, such as tutorials, labs, practicals and seminars that are in lecture capture enabled venues
  • you want to capture lecture(s) or presentation(s) for special events (for example, a conference, symposia, school meetings, special interest group meetings, panel discussions, guest speakers)

Send a request with these details (Unit Code/Event Name, Your Contact Details, Venue, Date, and Start and End Times) to the Centre for Education Futures eLearning Support at least three days before the event.

If you have requested a capture lecture for conferences, symposia, school meetings, special interest group meetings, panel discussions, guest speakers, and so on, it is important to keep in mind that:

  • Last-minute changes to schedule time that could occur throughout an event cannot be accommodated.
  • No technical staff attends the event (unless specific arrangements are made with Audio Visual team). Organisers are responsible for ensuring presenters make correct use of microphone and the event timetable adheres to the timetable of scheduled recordings.
  • Costs may apply for areas that are not officially affiliated with UWA.

2. Capture

Once a lecture has been scheduled for recording, the lecturer/presenter has to turn on and use a microphone (radio or lectern microphone) in the venue. The Lecture Capture System (LCS) by default uses the venue audio system to capture audio from either microphone type. It is the presenter's responsibility to use the microphone correctly.

Lectures are captured from two minutes before the hour until two minutes after the end of the UWA lecture hour.

Note: UWA Central Timetabling policy states that lectures start on the hour and finish 15 minutes before the hour (See policy schedule 1.1.6); therefore if you talk for 50 minutes for a one-hour lecture, your last three minutes will not be captured.

Also take note of information on checking the capture appliance lights in the venue:

Manual whiteboards are NOT captured. An alternative is to use the document camera to capture your written mathematical exposition, drawings of molecule structure, ad hoc graphs and the like.

Laser and physical pointers are NOT captured. An alternative is to use the computer/mouse cursor as a pointer.

The majority of captured lectures are successful but failures can and do occur for a number of reasons, including:

  • failure to wear microphone correctly and/or to turn on the radio microphone
  • microphone battery exhaustion
  • last-minute changes of venue or recording time
  • faults with the in-venue capture devices or associated network and capture device

3. Process

After capturing stops, the recording is uploaded to the system, compressed and processed, and made available for viewing. These processes happen behind the scenes and recording is usually complete within 24 hours.

4. Publish

Captured lectures are published in the associated LMS unit via an LCS block that the unit coordinator has added to the unit. Instructions [PDF, 465.68 kB] for teaching staff on how to add the LCS block in an LMS unit is available in the LMS Staff Help.

Once an LCS block is added, students log into the LMS unit to view captured lectures as streaming rich-media Flash presentations. Captured lectures can be set to be downloadable. The latter is the preferred access by students due to flexibility and bandwidth issues when streaming. Contact the Centre for Education Futures eLearning Support to enable the downloadable setting.

Some lecture material may be considered sensitive, inappropriate or have copyright restrictions. Academic staff can remove or make captured lecture unavailable through these means:

  1. Making all captured lectures initially unavailable for students. Academic staff can review, edit recordings and manually make them available for students. Contact the Centre for Education Futures eLearning Support to apply this setting.
  2. Making captured lectures not available for students by not adding the LCS block in your LMS unit. If you choose not to make your captured lectures available for students, it is important that you let the students know that the recordings will not be made available and the reasons for your decision.
  3. Edit contentious content out of the recording. The Manage section explains how to edit recordings.

5. Manage

UWA Staff can access the LCS environment which provides access to all lecture recordings that are available for your unit as well as additional tools and features. In the LCS environment you are able to:

  • edit titles and descriptions
  • add or remove presenters
  • change the availability or delete a recording
  • copy the recording to another semester or unit
  • edit recordings up to 14 days from the date of recording
  • upload recordings from your own computer
  • restore past recordings and make them available for current students

How-to guides:

6. Archive

After deferred exams at the end of semester, all recordings associated with units will be moved into the 'archive' category within the system. These recordings will be unavailable for viewing via the LMS, although recordings are recoverable from the archive tab for a year from the archive date.

Unit coordinators who want recordings available from one semester to the next must move the recording back from 'archive' to 'available' and copy them to the current unit.

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